In response to requests, Pacific Gas and Electric Company (PG&E) and the City of Santa Clara (collectively referred to as "Licensees" or "Applicants") have created the
Bucks Creek Relicensing Public website which is not referenced in the
Pre-Application Document (PAD) Communication Protocols. In addition to the
protocols established in the PAD, this website provides internet
access to the meeting schedules, meetings documents, relicensing documents, and
other public information related to the Bucks Creek Relicensing Project.
Proposed Communication Protocols from the PAD
PG&E and the City of Santa Clara are proposing Communication Protocols to provide guidelines for effective participation and communication
in the relicensing process for the relicensing of the Bucks Creek Project.
Effective communication is essential for a timely, cost-effective relicensing.
The Licensees anticipate that the primary means of communication will be
meetings, documents, e-mail, and telephone.
Federal Energy Regulatory Commission (FERC) regulations identify specific required Integrated Licensing Process (ILP) meetings (18 CFR Part 5).
The Process Plan and Schedule in Section 2.1 identifies these meetings. The
Licensees anticipate other meetings, in addition to the required meetings,
particularly during development of the Study Plan and potential protection,
mitigation, and enhancement measures.
For specific meetings conducted by FERC (e.g., the Scoping Meeting), the
Licensees anticipate that FERC will provide prior public notice in accordance
with its protocols, and that FERC will lead such meetings. FERC has indicated
that it will provide such meeting notice to its FERC Project No. 619 Mailing
List. FERC has also indicated that it will distribute to the FERC Project No.
619 Mailing List summaries of any informal decisional meetings in which it
participates prior to acceptance of the License Application. Once FERC accepts
the License Application, FERC will provide prior public notice before using its
Service List for all decisional meetings in which it participates.
For specific meetings required by FERC regulations to be conducted by the
Licensees, the Licensees anticipate providing public notice in accordance with
the regulations. Meeting notices will be provided to the FERC Project No. 619
Mailing List. Meeting summaries will also be provided by the Licensees to the
FERC Project No. 619 Mailing List as required by regulation.
The Licensees anticipate that they will provide notices for meetings not
specifically required by the regulations (e.g., the Study Plan Development
Meetings) principally via e-mail using the Licensees’ Project No. 619 Interested
Parties Mailing List. The Licensees anticipate that they will lead such meetings,
and may use an independent facilitator.
As appropriate, the Licensees also anticipate preparing summaries of the
meetings they notice and distributing such meeting summaries via e-mail using
the Licensees’ Project No. 619 Interested Parties Mailing List. Such meeting
summaries will document the purpose of the meeting, location, time, attendees,
decisions, follow-up actions, and schedule.
FERC’s regulations identify documents required for the ILP (18 CFR Part 5).
The Licensees anticipate that other informal documents will also be generated
during the course of the relicensing proceeding.
For documents issued by FERC, the Licensees anticipate that FERC will
distribute these documents in accordance with its protocols. FERC has indicated
it will use its FERC Project No. 619 Mailing List for such distributions. The
Licensees anticipate that all documents issued or received by FERC will be
posted and publicly available in the eLibrary on FERC’s website at
www.ferc.gov. On the website, participants and others may click on “Documents
& Filings,” “eLibrary,” then “General Search” to search for and retrieve
Project documents. The website provides further instructions for obtaining
documents. Each participant in the relicensing proceeding can register to
receive a notice each time FERC posts a document to its website regarding the
relicensing proceeding. To register, go to FERC’s website at
www.ferc.gov, click on “Documents & Filings,” then “eSubscription.” The
website provides further instructions.
The Licensees anticipate using electronic filing for documents filed with
FERC, and making such documents available on this website.
The Licensees anticipate that most relicensing participants will use
electronic filing whenever possible for documents they file with FERC. The
Licensees anticipate that most relicensing participants will use e-mail for
distribution of informal documents they initiate.
The Licensees anticipate that communication among interested parties will be
facilitated through use of e-mail. Such communication may include, but would not
be limited to, coordination of meetings, schedule updates, and general
The Licensees anticipate that telephone calls among relicensing participants
will be treated informally, with no specific documentation. FERC has indicated
that it will distribute to the FERC Project No. 619 Mailing List summaries of
any informal decisional telephone calls in which it participates prior to
acceptance of the License Application. FERC will provide prior public notice of
any decisional telephone calls in which it participates after it accepts the